The City of Tshwane, home to the administrative capital of South Africa and seat of the Union Buildings, required a comprehensive overhaul of its fixed asset management practices. Synergy Evolution conducted a full physical verification and reconciliation programme across all municipal facilities.
The Challenge
The municipality's asset register contained significant legacy discrepancies accumulated over multiple financial years.
Decentralised practices across departments resulted in inconsistent tracking methodologies.
Rapid urban development meant new assets were frequently not captured in the register.
Previous verification efforts had been partial and fragmented.
Our Solution
Executed a full-scale physical verification programme covering all municipal facilities.
Performed comprehensive FAR reconciliation, matching physical findings to financial records.
Optimised asset tracking workflows with structured custodian accountability chains.
Delivered intensive training to municipal finance and operations staff.
Execution Process
Phase 1 — Baseline Assessment: Reviewed the existing FAR and mapped all physical locations.
Phase 2 — Field Verification: Deployed teams across all municipal facilities.
Phase 3 — Data Reconciliation: Cross-referenced data against the FAR and general ledger.
Phase 4 — Register Clean-up: Updated the FAR with verified data.
Phase 5 — Training: Conducted workshops for municipal staff.
Outcomes & Deliverables
Key Results
- Complete physical verification of all municipal assets across the Tshwane metro area.
- Full reconciliation of the Fixed Asset Register with financial statements.
- Structured custodian accountability workflows established.
- Municipal staff trained for ongoing independent asset management.
- Strengthened audit preparation posture.
Core Deliverables
- Executed full-scale physical verification across all municipal facilities.
- Reconciled fixed asset register with financial statements.
- Optimised asset tracking and custodian accountability workflows.
- Trained municipal staff on ongoing asset management best practices.