The Department of Social Development required a robust asset management system to govern its nationally distributed asset portfolio. Synergy Evolution delivered system implementation, physical verification, and ongoing support to bring the department into full compliance with government accounting standards.
The Challenge
Assets distributed across national and provincial offices created logistical complexity.
No centralised system existed — different offices maintained separate records.
Recurring audit findings related to asset completeness had eroded reporting confidence.
Limited in-house capacity for asset management.
Our Solution
Implemented a comprehensive asset management system at national level with role-based access.
Conducted physical verification with barcodes, photographs, and custodian assignments.
Performed full FAR reconciliation aligning the register with the general ledger.
Established annual subscription for ongoing system support and updates.
Execution Process
Phase 1 — Requirements Analysis: Mapped the organisational structure and compliance requirements.
Phase 2 — System Deployment: Configured the platform with financial system integrations.
Phase 3 — Verification: Deployed field teams to head office and provincial locations.
Phase 4 — Reconciliation: Matched physical data to the FAR and resolved discrepancies.
Phase 5 — Handover: Delivered training and established support channels.
Outcomes & Deliverables
Key Results
- Centralised asset management system deployed at national level.
- Full verification and reconciliation completed within 3 months.
- Government accounting standards compliance achieved.
- Annual support model established for ongoing maintenance.
- Audit readiness significantly improved.
Core Deliverables
- Implemented asset management system at national level.
- Conducted physical verification and FAR reconciliation.
- Provided annual system subscription with ongoing support.
- Ensured full compliance with government accounting standards.