Case Study

Asset Management Solutions for Eskom Pension & Provident Fund

Case Study

Eskom Pension & Provident Fund (EPPF)

  • Company Worked With: Eskom Pension & Provident Fund (EPPF)
  • Execution Level: Local
  • Contact Person: Nonhlanhla Thabethe (nonhlanhla@eppf.co.za)
  • Duration: 3 Months (Including Annual System Subscription)

Description of Work

Eskom Pension & Provident Fund (EPPF) enlisted our services at our asset management company to enhance their fixed asset management processes. 

The scope of work involved the provision of comprehensive asset management and accounting services, including physical verification and reconciliation of their Fixed Asset Register (FAR) in accordance with IFRS (IAS) standards and prescripts including review of Finance & Asset Management Policy. 

Our responsibilities extended to implementing an Asset Management System tailored to EPPF’s needs, along with providing ongoing support and maintenance services.

  • Value of Contract: 459,000 ZAR
  • Asset Count: 3,000
  • Result Obtained: Unqualified Audit Opinion

Introduction

Eskom Pension & Provident Fund (EPPF) entrusted our asset management company with the task of optimizing their fixed asset management processes. 

With a focus on accuracy, efficiency, and compliance, our collaboration aimed to streamline their asset management practices and enhance overall operational effectiveness.

Problem Statement

EPPF recognized the critical importance of maintaining an accurate and up-to-date Fixed Asset Register (FAR) but faced challenges in effectively managing and reconciling their extensive asset inventory. 

Manual processes and disparate systems resulted in inefficiencies, inaccuracies, and heightened compliance risks.

Objectives

Our primary objectives were to:

  • Conduct a thorough physical verification and reconciliation of EPPF’s Fixed Asset Register (FAR) in accordance with IFRS (IAS) standards and prescripts.
  • Implement a robust Asset Management System tailored to EPPF’s specific requirements.
  • Provide ongoing support and maintenance services to ensure the sustained integrity of their asset management practices.

Solution

Our team leveraged our expertise in asset management to devise a comprehensive solution for EPPF. 

We combined meticulous physical verification techniques with advanced asset management software to streamline their processes and ensure data accuracy. 

The implementation of a customized Asset Management System empowered EPPF with real-time visibility into their asset inventory, facilitating informed decision-making and compliance adherence.

Implementation

Over the course of 3 months, our dedicated team worked closely with EPPF to execute the project seamlessly. 

We conducted meticulous physical verifications, reconciled discrepancies, and meticulously documented all asset-related data. 

The implementation of the Asset Management System was meticulously planned and executed to minimize disruption to EPPF’s operations while maximizing efficiency and accuracy.

Results and Impact

The collaboration between EPPF and our asset management company yielded significant results. 

EPPF received an unqualified audit opinion, reflecting the accuracy and reliability of their fixed asset management practices. 

The implementation of the Asset Management System enabled EPPF to achieve greater operational efficiency, improved compliance, and enhanced decision-making capabilities.

Recommendations

Based on the success of our engagement with EPPF, we recommend that other parastatal organizations prioritize the implementation of robust asset management solutions tailored to their specific needs. 

Proactive investment in asset management practices can yield substantial benefits in terms of operational efficiency, compliance adherence, and financial accountability.

Testimonial

Nonhlanhla Thabethe, a key contact person from the EPPF, expressed satisfaction with the project outcomes, stating, Synergy Evolution demonstrated exceptional expertise in fixed asset management. 

Their comprehensive approach, from physical verification to system implementation, significantly contributed to our success in obtaining an unqualified audit opinion.”

Lessons Learned And Future Prospects

Reflecting on the project, we as Synergy Evolution identified valuable lessons that will inform future endeavors. 

The success of this collaboration positions the company as a trusted partner for the private sector and organizations seeking excellence in asset management.

Conclusion

Our partnership with Eskom Pension & Provident Fund exemplifies our commitment to delivering tailored asset management solutions that drive tangible results. 

By leveraging our expertise and innovative technologies, we enabled EPPF to optimize their fixed asset management practices and achieve compliance excellence. 

We look forward to continuing our journey of empowering organizations with robust asset management solutions tailored to their unique requirements.

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